The Trademark Renewal Form in Nepal: How to Complete It

A trademark renewal form in Nepal is the application you file with the Department of Industry (DoI) to extend your registered mark's protection for another seven years. You must file it within 35 days of your current term's expiry date under the Patent, Design and Trademark Act 1965.

Key Takeaways

• File within 35 days of expiry. The DoI gives you a strict window to submit your renewal form and keep your mark alive.
• 7-year terms, unlimited renewals. Nepal grants trademark protection in seven-year blocks, and you can renew as many times as you want.
• 6-month late grace period exists. Miss the deadline? You still have six months to file, but you'll pay a late penalty fee.
• No renewal means automatic cancellation. If you skip renewal entirely, the DoI cancels your registration — there's no revival process.
• One form covers one mark per class. If you have a brand registered across multiple NICE classes, each class needs its own renewal application.
• Foreign applicants file through a local agent. Nepal isn't in the Madrid System; your local representative handles the DoI submission.
• DoI publishes the renewal. Once processed, the Department publishes it in the Industrial Property Bulletin for public record.

What exactly is the trademark renewal form in Nepal?

It's the official DoI document that tells the Department you want to keep your registered trademark alive for another seven-year block. Without it, your registration simply dies. The legal basis sits in Sections 23B and 18D of the Patent, Design and Trademark Act 1965: every registration lasts seven years from the date of registration, and you can renew it indefinitely — but only if you submit the correct form and pay the government fee before the clock runs out.

When do you need to file the renewal form?

You have a 35-day window starting from the day your current seven-year term ends. That's your "on-time" window. If you miss it, the Act gives you a six-month grace period, but you'll pay a late penalty on top of the standard renewal fee. If the six months pass with no filing, the DoI automatically cancels the registration — and once it's gone, you can't bring it back. You'd need to file a fresh application from scratch and go through the entire trademark registration process all over again.

Who files the renewal form?

The registered owner files it. If you're a Nepal-based business or individual, you can file directly with the DoI. Foreign applicants must file through a Nepal-based agent or representative — Nepal isn't part of the Madrid System, so there's no international renewal shortcut. In practice, most owners let a professional handle it, because a small paperwork error that causes a missed deadline means you lose the mark entirely.

What documents do you need for trademark renewal in Nepal?

The document set is simpler than a fresh registration, but you still need to get it right. Here's what the DoI typically expects:

• The completed renewal application form. The DoI provides the prescribed form; your agent will fill in the registration number, owner details, and class information.
• Original registration certificate. You'll submit the certificate issued when you first registered the mark.
• Power of Attorney. Required if a representative or agent is filing on your behalf — notarised with two witnesses.
• Company board resolution. If the owner is a company, a resolution authorising the renewal is standard practice.
• Tax clearance certificate. For domestic entities, the DoI may ask for your latest tax clearance.
• Specimen of the mark. A copy of the trademark label or logo, matching what's on file.

Documents for foreign applicants are similar, but your agent will also submit a notarised copy of your home-country registration certificate. The team at IP Sewa can help you assemble the correct paperwork — reach out well before your expiry date so nothing gets rushed.

How do you renew a trademark in Nepal, step by step?

The renewal process is more administrative than adversarial — no examination, no opposition — but the sequence matters. Here's how it works:

1. Check your expiry date. Look at your registration certificate. The renewal window opens 35 days before expiry ends. If you've lost track, run a quick search using the application number lookup tool to pull your records.
2. Prepare the renewal form and documents. Complete the DoI-prescribed form with your registration number, owner name, and NICE class. Gather the supporting documents listed above.
3. Pay the government renewal fee. Submit the fee along with the application. If you're within the six-month grace period, add the late penalty.
4. File at the Department of Industry. Your agent lodges the form and fee with the DoI. The Department checks the paperwork and processes the renewal.
5. Publication in the Industrial Property Bulletin. Once approved, the DoI publishes the renewal in the Bulletin for public record.
6. Receive your renewed certificate. The DoI issues an updated registration certificate confirming your new seven-year term.

How much does trademark renewal cost in Nepal?

The total renewal cost has two parts: the DoI's government fee and any professional service fee if you use an agent. The government fee is charged per mark, per class — so a brand registered across three NICE classes pays three government fees. If you're in the six-month late grace period, a penalty applies on top. The good news: renewal fees are fixed and much lower than filing a fresh application. For a current cost breakdown tailored to your situation, use our trademark renewal calculator or contact our team for a quote. We'll also handle the full renewal filing for you — from document prep to DoI submission.

What happens if you miss the renewal deadline?

Here's the hard truth — and a common mistake we see: the DoI will not send you a reminder. No email. No letter. The responsibility is entirely yours. If you miss the 35-day window but file within six months, you pay the late penalty and keep your mark alive. If you miss the six-month grace period too, the registration is automatically cancelled under Section 23B(2) of the Act. There's no appeal, no revival, no workaround. You lose the mark. Anyone else can then apply to register it, because Nepal is a first-to-file jurisdiction — and they'd get priority. We've seen businesses lose valuable brands this way because the expiry date slipped past someone's calendar.

Why should you renew your trademark instead of letting it lapse?

A lapsed trademark is a gift to competitors. Without registration, you have no statutory right to stop someone from using your brand name, logo, or tagline. You might try a passing-off claim under common law, but that's expensive, uncertain, and you carry the entire burden of proving reputation and consumer confusion. A renewed registration gives you a clean, enforceable right for another seven years — and it keeps your priority date intact. The filing fee is modest compared to the cost of rebuilding a brand identity someone else snatched up. As one senior IP official at the DoI once told a client of ours: "Renewal is the cheapest insurance you'll ever buy for your brand."

How does Nepal's renewal process compare to other countries?

Nepal's system is shorter-term and tighter-deadline than what many business owners expect if they're used to the 10-year terms common in India, the EU, or the US. Here's a quick comparison:

This means you need to be more proactive with your Nepal deadlines. The renewal calculator helps you work out exact dates.

What are the most common mistakes businesses make with Nepal trademark renewals?

We see the same errors again and again, and they're almost always avoidable:

• Forgetting the date. The DoI doesn't send reminders. If you don't track your expiry, nobody else will. Set a calendar alert 45 days before your term ends.
• Assuming one renewal covers all classes. Each NICE class is a separate registration in Nepal. A brand in Class 25 and Class 35 needs two renewal forms and two fees.
• Filing under the wrong owner name. If the company name changed since registration, update the DoI records first — or the renewal might not match.
• Waiting until the last week of the grace period. The DoI's processing isn't instant, and the penalty still applies. File as soon as you realise you're late.
• Skipping the trademark database search before renewal. If you haven't used the mark in over a year, the DoI could cancel it for non-use under Section 18C. Check the current register to make sure your mark is in good standing.

A realistic Nepal example: the café that almost lost its name

Imagine a Pokhara café called "Himal Steam" that registered its name and logo in Class 43 back in 2018. The owner, busy expanding to a second lakeside location, lost track of the renewal date. The seven-year term ended in 2025 — and she only realised it three months after expiry when a friend mentioned seeing a new café with a suspiciously similar name applying for registration. She was still within the six-month grace period. Her agent filed the renewal form the next day, paid the standard fee plus the late penalty, and kept her mark alive. If she'd waited four more months, "Himal Steam" would have been gone — and the new café could have legally taken it. Today her brand is safe, and the renewed certificate runs through 2032.

What's the legal basis for trademark renewal in Nepal?

The renewal framework sits in the Patent, Design and Trademark Act 1965. Section 18D sets the seven-year term. Section 23B(1) requires filing within 35 days of expiry. Section 23B(2) provides the six-month grace period with a penalty, and Section 23B(3) confirms unlimited renewals in seven-year blocks. The DoI publishes every renewal in the Industrial Property Bulletin under Section 21A. Nepal follows a first-to-file system — your rights flow from the registration date, not from first use. This makes the renewal form the single most important piece of paper you'll file after the original application, because letting it lapse means starting from zero with no priority. The full statute is accessible through the Nepal Law Commission, and Nepal's IP framework aligns with its obligations under the Paris Convention and TRIPS Agreement, both administered globally by WIPO.

In short

Nepal's trademark renewal form is straightforward — but the consequences of ignoring it are brutal. File within 35 days of expiry. If you're late, you have six months to salvage the mark with a penalty. After that, the mark is gone forever in a first-to-file jurisdiction where someone else can claim it the next day. Check your dates, count your classes, and file on time. If you need help tracking deadlines or submitting the paperwork, our team handles trademark renewals daily — see how we can help with your renewal or calculate your deadline now.

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Need to check your renewal date or start the filing? Use our renewal calculator to find your exact deadline, run a quick trademark database search to confirm your mark's status, or get in touch — our team will walk you through every step.